Overview of gather.town poster session

Participants will join us in a 2D world with 8-bit graphics, walking around the conference centre by moving their avatar with their keyboard’s arrow keys. The poster session will take place in dedicated rooms, where posters will already be pre-loaded and organized in a grid similar to an in-person conference. To interact with a poster, conference attendees will walk up to the poster and press the “x” key to enter a full screen viewing. While viewing the poster, they will also be able to interact with the presenter. An example poster room looks like this:

When your avatar is in the private space near a poster, all other conference attendees in that space will be able to see and hear you through your webcam and microphone. You will only be interacting with people in this space, and not the neighbouring spaces. This promotes conversation with the presenter without interrupting conversation going on at other posters.

In addition to providing organizers with a poster that attendees will view in full screen mode, presenters must also provide a smaller, “thumbnail” version of their poster that can be quickly viewed at the bottom of the screen as people walk near their poster (see the example poster room above as an example). This is a preview that others can see before they directly engage with presenters.

A layout of the virtual poster rooms will be uploaded to the website before the poster session to help with navigation.

We would like to thank the Photonics Online Meetup 2021 Committee for kindly sharing these instructions with us.